Office and Data Co-ordinator (maternity cover)
This role provides administrative support to the Foundation, maintaining systems and processes to optimise the Foundation's work. Key responsibilities include managing the Foundation’s CRM system and supporting staff in its use, ensuring effective data collection and reporting across teams.The Bell Foundation is a Cambridge-based educational charity working to overcome exclusion through language education and is delivering its vision through three strategic programmes which focus on pupils, young people and those involved with the criminal justice system for whom English is an Additional Language. The Foundation has an exciting opportunity to work within a growing, dynamic team to provide course administration across the Foundation’s online courses, webinars and other events, and accreditation scheme.
We are seeking an experienced professional with a proven track record in a similar role. The ideal candidate must have expertise in maintaining and developing digital systems, including CRMs and platforms like Eventbrite, Mailchimp, and Survey Monkey. Proficiency in Salesforce and MS Office, and experience in managing relationships with external partners are essential. The candidate should excel in multitasking, time management, and organisation, with excellent interpersonal and communication skills.
Person specification
Experience:
- Experience of working in a comparable role with a proven track record of success.
- Experience of maintaining and developing effective digital systems including Customer Relationship Management Systems (CRMs) and other online platforms (for example, Eventbrite, Mailchimp, Survey Monkey) is essential.
- Experience of working with Salesforce, MS Office, including Word, Excel and PowerPoint.
- Experience of day to day relationship management with external partners.
- Experience in project management though not essential, is desirable
Personal skills/ qualities:
- Excellent numerical skills.
- Methodical approach with high standard of accuracy and attention to detail.
- Strong logical and systematic thinking skills with ability to develop and improve effective processes and systems.
- Able to multitask and to work at pace to meet tight deadlines.
- Time management, organisation, prioritisation and project management skills are essential, as well as the ability to effectively plan ahead.
- Strong interpersonal skills, confidence and the ability to work, communicate and listen effectively at all levels internally and externally with customers, partners and senior stakeholders.
- Proactive, solution-focussed, innovative and self-motivated individual with a can-do attitude, able to think laterally and creatively about opportunities and projects.
- Able to work both on own initiative and as part of a team.
- Integrity and discretion over confidential information.
- Enthusiasm for and commitment to the Foundation’s mission and programmes.
The Bell Foundation is committed to building a diverse and inclusive organisation to better represent the communities we serve. We welcome applications from all regardless of age, gender identity, disability, first language, marriage or civil partnership, pregnancy or maternity, religion or belief, race or ethnic origin, sex, sexual orientation, transgender status, or socio-economic background.
The Bell Foundation is committed to promoting and safeguarding the welfare of children and young people and expects all staff to share this commitment. A DBS check will be requested in the event of a successful application.
We can only accept applications from those who have the right to work in the UK.
To apply
Download the Job Description: https://www.bell-foundation.org.uk/app/uploads/2024/07/Maternity-Cover-OD-Coordinator-2024-07.pdf
Please prepare a prepare a cover letter (1 page) and a CV (1-2 pages) outlining why you’re the ideal candidate for the role. Please email both in a single PDF file to recruitment.foundation@bell-foundation.org.uk with the subject “Office and Data Co-ordinator application”.
Closing date: 12:00, Thursday 8 August 2024
Interviews:
- 1st interview online 14 August 2024
- 2nd Interview in our Cambridge offices 19 August 2024
Start date: 16 September 2024